Skip to main content

Add and Configure a Meeting Room Display

How to register and pair the Android tablet display mounted outside a meeting room — the one that shows availability, the booking QR code, and the day's timeline. Covers pairing, media (backgrounds, logo), display configuration, screenshots on demand, and notifications.

What you'll learn​

  • What a meeting room display (MRD) is — Android tablet outside the pod showing status, capacity, current time, QR for Quick Book, and the day's timeline
  • Creating an MRD entity — pick the physical space → Create Display → get a 6-digit verification code for pairing
  • Pairing the on-site tablet with the code
  • Display detail tabs:
    • Basic info — time zone, display name, verification code, platform, metadata, timestamps
    • Status — current / previous / next state (e.g., Available → Maintenance)
    • Integration — which meeting space the display is bound to
    • Media — background modes (Side, Full image, Background image) and custom logo
    • Configuration — booking URL (drives the QR), per-field display toggles (hide the pod name, etc.)
    • Devices — request a live screenshot on demand
    • Webhooks — event log for integrations
    • Notifications — record of what was sent from ZenEdge to the display, with online/offline status
Read the transcript

00:00 — This tutorial explains how to add and configure a meeting room display for a physical space — set up, pair, and customize the display.

00:12 — A meeting room display is an Android tablet kept outside the meeting hall, showing the current status of the physical space, availability, and helping users book.

00:34 — Click Create. Pick the physical space — "Space Test Physical Space". Click Create Display. You get a 6-digit verification code used to pair the tablet outside the pod.

00:58 — For demo, a virtual device simulates the on-site tablet. Enter the code and click Verify and Pair.

01:11 — Once paired, the meeting space name shows. The display is verified and paired.

01:18 — Display detail page — basic info: time zone, display name, verification code, platform, metadata, created/updated times.

01:34 — On the live display you see — current time, capacity, name, status (Available), QR code for booking, full-day availability timeline (booked around 5:45, otherwise empty).

02:01 — Status tab — current = Available, previous = Not Available, next = Maintenance (will switch to maintenance soon).

02:12 — Integration tab — web configuration and the meeting space it's integrated with.

02:29 — Media — image partially displayed currently. Click Configure → Full Background → choose a file → save. The new image is now the background.

03:09 — Three modes: Side (sidebar visible, image in background), Full Image (only the image — good for promotions), Background Image. Switch to Side to see it. Custom logo option available — currently shows the ZenSpace logo in the corner.

03:44 — Configuration tab — Booking URL (drives the QR). Changing it auto-regenerates the QR. Display options — uncheck the meeting pod name to hide it, save, and the name vanishes. Toggle any field on/off.

04:34 — Devices tab — request a screenshot. ZenEdge captures the current screen and shows it in the screenshot table. Click to view.

05:02 — Webhooks — log of integration events.

05:10 — Notifications — record of notifications sent from ZenEdge to the display. The screenshot request we just sent appears here with the device's online/offline status at the time.

05:36 — You've successfully added and configured a meeting room display — pairing, media, and device management.

Prerequisites​