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Book a Meeting Space

How a guest books a meeting space on the ZenSpace platform — scan the room QR code, enter details, pay, and get an instant confirmation.

What you'll learn​

  • Scan the QR code displayed at the meeting space
  • Review space details — capacity, pricing, amenities, and availability
  • Pick a date and slide to choose your duration
  • Enter your name, email, phone, and (optional) company
  • Complete payment with a credit/debit card
  • Get an instant booking confirmation
Read the transcript

00:00 — This tutorial guides you through booking a meeting space using the Zenspace platform.

00:04 — You will learn how to scan the QR code, enter booking details, and complete payment to confirm your reservation.

00:11 — This tutorial demonstrates how to book a meeting space using the Zenspace platform.

00:18 — When you walk to the meeting space, scan the QR code displayed there. Once scanned, a page opens with all information related to the meeting space.

00:32 — I can see the space name, its address, its availability.

00:37 — Under specification, I can see the capacity of 4 people. Minimum booking time is 15 minutes, and there is a maximum of 8 hours of booking allowed on this piece.

00:47 — I can see the pricing is around $30 per hour, and they also accept a $20 refundable security deposit.

00:56 — Under amenities I can see there is a restroom, parking, security, and then flip chart and standing desk are available inside the meeting space.

01:06 — Let's make a booking.

01:11 — I have selected the date as the 24th, and I want to book for half an hour. I can slide it, and you can see the starting minutes of the duration.

01:19 — I will add my name here, my email address, and my phone number.

01:24 — Click the Company (optional) field to add your company name if desired. Company name is optional.

01:31 — You can see that there is a charge of $30 per hour, but I'm just booking for 30 minutes, so it's charging me only $15.

01:41 — I see there is a security deposit of $30 added, which is refundable. The total is $35.

01:48 — Let's make a payment and proceed to payment.

01:54 — Click the credit or debit card number field to enter your payment information.

01:59 — I'm using my dummy card expiry.

02:07 — Click the credit or debit card CVC/CVV field to enter your card security code.

02:14 — My payment details are all visible here, including the time and my personal information.

02:19 — Click the Pay $35.00 button to complete your booking payment.

02:24 — Payment is successful, and I also see the booking details here. I can see my booking is confirmed.

02:30 — You have successfully completed booking a meeting space using the Zenspace platform. Your payment is confirmed, and the booking details are displayed.

02:39 — For further assistance, explore additional booking options or contact support.

Next up​

Now that the booking is confirmed, see how the guest unlocks the door with the magic link →

Prefer reading?​

Open the full written guide: Quick Book Flow